We at ASARCO and Subsidiaries are committed to paying our vendors timely and we are asking for your help to ensure the timely processing of invoices and payments. ASARCO Accounts Payable (AP) is handled by our Shared Services Center (CSC). On ASARCO’s Purchase Order one can find the link or the portal website vendorsportal.americasmining.com where suppliers can upload their invoices to ASARCO and Subsidiaries. Providers can charge invoices and credit memos (with or without an associated purchase order).
If you are NOT yet registered in the portal, you will not be able to send your invoices.
Enter in the following website to register vendorsportal.americasmining.com (More details can be found at http://www.gmexico.com.mx/site/proveedores/-
ALL QUESTIONS/CONCERNS REGARDING INVOICES AND PAYMENTS SHOULD BE DIRECTED TO THE CSC VIA EMAIL OR TELEPHONE DEPENDING ON WHAT COUNTRY CALLING FROM AT:
USA: 1 844 554 6105
Mexico: 01 800 0621 331
Peru: 0 800 00763
Rest of the World: 52 662 108 2780
M-F: 7AM – 5PM MST/PDT
Saturday: 7AM – 1PM MST/PDT
EInvoice must reference the ASARCO Purchase Order Number (PO#)
• In an effort t o pay vendors in a timely manner all invoices must reference the ASARCO PO# on all invoices or will be rejected.
• Please ensure the address on the in voice clearly states the company – ASARCO LLC or Silver Bell as stated on the PO#.
• ASARCO PO # shoul d be in the f ormat: 41xxxxxxxx-US0x-Uxx-Zxx or 45xxxxxxxx-US0x-Uxx-Zxx. The most important number to be on invoice is
For example, 41xxxxxxxx or 45xxxxxxxx.
SENDING INVOICES FOR PAYMENT OF ASARCO DELIVERED GOODS
When the PO#, PO price and quan tity, match PO# on invoice, invoice price, and invoice quantity, invoice may be uploaded to the AP portal.
Standard Goods receiving processing time is 48 hour s. If delivery in the carrier’s tracking system occurred less than 48 hour s ago then please all ow our receiving process to function normally before contacting.
If delivery in the carrier’s tracking system occurred more than 48 hour s ago, please send a POD signa ture of an ASARCO employee via email to the
corresponding warehouse with a Cc: to the Buyer whose email is on the PO.
If you do not receive a response within 48 hours of email, please contact Warehouse via telephone. The warehouse will locate the material and process the receipt in sytem and confirm when is done. If still no response another 48 hours later, please contact the Buyer whose name is on the PO.
SENDING INVOICES FOR PAYMENT OF ASARCO SERVICES RENDERED
It is recommended to avoid lost time and/or delay in invoice payment process for services completed:
• Service provider first contacts Requestor of Service at site advising the service has been finalized.
• Service provider sends pro forma invoice to Requestor of Service and asks he/she to do a Service E ntry Sheet.
• Requestor of Service gives service pr ovider the SAP document number when Serive Entry Sheet is entered.
• Service provider then uploads invoice to SSC Invoice Portal.